Leave Management System
✓ Fewer manual hours
✓ Fewer payout mistakes
✓ Multi-level approval
✓ Team leave calendar
✓ Payroll sync, done
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Trusted by 1,000+ brands worldwide
Apply leave, get quick approvals, and keep payroll accurate — everything in one simple system.
What is a leave management system?
A leave management system (LMS) is your team’s ultimate ally when it comes to organizing and managing time off. Think of it as an all-in-one solution for effortlessly handling employee leave requests—from start to finish. Whether it’s a quick paid leave (PL), casual leave (CL), or leave without pay (LWP), this system streamlines the process for everyone involved.
Employees can submit their leave requests with a few clicks, managers get instant notifications and approval options, and HR teams can easily monitor leave balances and generate detailed reports, all in one place. No more confusion or miscommunication about who’s off when.
By automating these processes, an LMS not only saves you time but also minimizes the chances of errors, ensuring a smoother workflow across the board. With real-time updates, everyone stays in the loop, bringing more clarity and transparency to your company’s leave management. It’s not just about keeping track of days off; it’s about creating a seamless, efficient process that works for everyone!
How it works
- Configure policies, leave types, and approval paths
- Connect attendance and payroll
- Measure trends: absenteeism, leave cost, peak seasons
Who is it for?
- Small teams that outgrew spreadsheets
- Multi-location companies with different holidays/weekends
- Large firms that need layered approvals and clear records
Key features of leave management system
1) Employee self-service
- Apply for full day / half day / hourly / WFH / comp-off
- See the live balance and team calendar before applying
- Notes and file upload (e.g., medical proof)
2) Manager & HR
- Single or multi-level approvals with reminders
- Delegation when approvers are on leave
- Bulk actions for peak seasons
- Change log of who changed what and when
3) Policy engine
- Accrual: monthly/quarterly, pro-rata, by tenure
- Carry-forward & cap: with optional encashment and expiry
- Sandwich rule: on/off by leave type
- Eligibility: Probation/notice-period rules, gaps between leave types
- Comp-off: earn by approved extra work; set auto-expiry
Example: EL 1.75 days/month, cap 45, carry-forward 15, encash at FY end; SL proof after 2 days; sandwich ON for CL; comp-off expires in 60 days.
4) Calendars & holidays
- Company, location, and team views
- India state holiday packs + custom events
- Google/Outlook sync
5) Attendance & payroll
- Validate partial days from attendance/biometric data
- Auto LOP when the balance is zero
- Send LOP and encashment to payroll (API or export)
6) Mobile & alerts
- Apply/approve on mobile
- Email/WhatsApp alerts and nudges
- Multi-language labels (optional)
7) Security & audit
- Role-based access, SSO
- Data encrypted in transit and at rest
- Full change history and exports
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Managing leave doesn’t have to be complicated. Try our 30-day free trial and experience the simplicity for yourself.
Call us now at: +91 9818144250
Or email us: contact@nitsotech.com
Benefits of a leave management system
Leave management doesn’t need to be a burden. HR management software ensures that every aspect is taken care of, allowing you to maintain focus on what’s most important—your business and employees.
• Centralized database • Auditable records • Payroll processes • Compliance with policy • Reduced paperwork • Workforce planning • Employee satisfaction • Cost saving
One-Stop Dashboard:
All your leave-related tasks are now in one place. From request reviews to approvals and insightful analytics—everything is managed through a simple, easy-to-use dashboard.
- Unified Overview: See leave balances, requests, and approvals all at once.
- Customizable Layout: Tailor the dashboard to your specific business needs.
- Role-based Access: Secure login for employees, managers, and HR, ensuring only the right people have access.
- Quick Actions: Approve or manage leave requests quickly with one click.
- Visual Insights: Access charts and graphs to make better decisions, faster.
Employee Self-Service Portal
Let your team take control of their leave requests, visibility, and approvals by the ESS Portal.—all without needing HR’s involvement.
- Request & Modify: Employees can submit, modify, and track their leave requests.
- Instant Visibility: Employees can view their available leave balance at any time.
- Clear Approval Status: Get transparency with status updates on leave requests.
- Easy Document Upload: Employees can upload documents, such as medical certificates, for leave verification.
- Nitso Mobile app: The mobile app lets employees manage requests from anywhere.
Automatic Leave Balance Updates
Say goodbye to manual errors! Leave balances update automatically when requests are approved or rejected.
- Instant Updates: Leave balances adjust automatically with every approval.
- Leave Types: Vacation, sick leave, personal days, etc.
- Error-Free: Automated calculations reduce mistakes.
- Notifications: Employees are instantly notified when their leave balance changes.
Customizable Approval Workflows
Tailor your leave approval process to fit your organization’s needs with custom workflows.
- Multi-Step Approval: Set up workflows for different leave types.
- Condition-based Adjustments: Adjust workflows depending on leave urgency or type.
- Notifications: Stay informed with approval status updates for all stakeholders.
- Full Audit Trails: Ensure compliance with trackable approval actions.
Reporting & Analytics
Turn your leave data into valuable insights with customizable reports on leave trends, employee behaviors, and team performance.
- Customizable Reports: Track absenteeism, leave trends, and other key metrics.
- Visualization Tools: Use charts and graphs to spot patterns and make data-driven decisions.
- Historical Data: Dive into long-term trends with access to past data.
- Reports: Export reports in Excel, PDF, or other formats for easy sharing.
- Insights: Gain insights into individual employee leave patterns and trends.
Calendar Syncing
Say goodbye to scheduling conflicts with calendar synchronization. Sync leave dates with personal or team calendars, and stay on top of your game.
- Integration: Sync with Google Calendar, Outlook, and more.
- Team Calendar: View your team’s leave schedule for better planning.
- Conflict Alerts: Get notifications of any overlapping leave requests.
- Real-Time Syncing: Updates happen instantly across all devices.
Payroll Integration
Make payroll processing by integrating leave data with your nitso payroll management system. Ensure that every leave request is accurately reflected in your team’s paychecks.
- Data: Leave data transfers directly to payroll for precise pay calculations.
- Tax Compliance: Payroll adjusts for leave-related tax deductions.
- Updates: Seamlessly sync data with payroll, ensuring timely updates.
- Pay Slip: Leave data appears on employees’ pay slips for full transparency.
- Custom Rules: Customize the integration to fit your organization’s payroll rules.
Mobile Application
Take full control of your leave management with the NITSO HRMS mobile app, available for both Android and iOS.
- Notifications: Receive updates on leave requests and approvals.
- Mobile App: Complete leave management features, anytime, anywhere.
- Calendar: Sync leave dates with your phone calendar for easy tracking.
- Offline Access: Manage and access leave requests offline, and sync them when you’re back online.
Leave Policies
Customize leave policies to suit your business needs.
- Categories: Set up various leave types, such as sick leave, maternity leave, etc.
- Policy Enforcement: Automatically apply rules for limits, carryovers, and approval processes.
- Compliance: Ensure your leave policies comply with local labor laws.
- Calculation: Automatically determine leave eligibility based on tenure or employee role.
- Employee Access: Employees can easily access and review their leave policies through the portal.
Multi-Location & Shift Support
Support your diverse workforce across different locations and shifts, with robust leave management features.
- Multiple Locations: Track leave across various offices or remote teams.
- Shift-Based Management: Manage leave based on different work shifts.
- Automatically Time Zone: Leave data auto-adjusts for different time zones.
- Reporting: Consolidate leave data from all locations for a comprehensive view.
- Scheduling: View and manage leave schedules across all teams and shifts.
Your employees deserve the best leave management system
Frequently asked questions:
What is an LMS system?
Which leave types are supported?
Does it support half-day and hourly leave?
How does it handle India rules?
Can it integrate with payroll and attendance?
What is the best type of management?
How much does a leave management system cost?
Do you support India-specific rules?
What our clients say!
Satisfied Customers
Average Rating
Years in Business
Nitso leave management software integrates with the payroll, allowing you to manage all types of leave, such as SL PL, Earned leave (EL), Comp-off, and Paternity Leave. Additionally, employees’ salaries are calculated according to their leave.
— Geeta Rao, Head of HR Operations
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— Anjali Sharma, HR Director
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— Vikram Joshi, HR Executive
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